Compliance & Operations
Record Storage
Store, organize and retrieve E-Rate compliance documents securely. All file content is encrypted at rest with AES-256-GCM.
Why this matters
USAC requires E-Rate applicants to keep all program-related records for 10 years after the last date of service. If you can't produce records during an audit, funding can be clawed back. Record Storage keeps everything in one organized place, ready for an audit.
Uploading documents
- Drag and drop a file onto Drop documents here or click to upload, or click to browse
- Enter the district name and, optionally, the BEN
- Choose a Funding Year and a Document Type (required)
- Add notes if needed
- Click Upload Document
Accepted formats: PDF, DOCX, XLSX, PNG, JPG — up to 10MB per file
Document types
| Type | What to store |
|---|---|
| FCDL | Funding Commitment Decision Letters from USAC |
| Invoice | Vendor invoices submitted for BEAR/SPI reimbursement |
| Contract | Signed service contracts with vendors |
| Form 470 | Certified Form 470 PDFs |
| Form 471 | Certified Form 471 PDFs |
| Audit Response | Responses to USAC audit inquiries |
| Other | Any other relevant compliance documents |
Finding documents
In the Documents list, search by district or BEN, or filter by year (All Years) and type (All Types). Results update immediately.
The list shows File Name, District, Year, Type, Size and Uploaded date.
Downloading documents
Click the download icon on any row to save the original file to your device. The file is decrypted as it downloads.
Deleting documents
Click the delete icon on any row. You're asked to confirm before the record is permanently removed.
Security
All file content is encrypted with AES-256-GCM before it's stored. The encryption key is kept separately from the data, so files can't be read without it.
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