Asset Tracker

Track E-Rate funded equipment and monitor the 5-year useful life requirement to avoid USAC repayment demands.

Why this matters

E-Rate rules require that equipment purchased with Category 2 funding be retained and used for its intended purpose for 5 years after the funding year. Disposing of equipment early without USAC approval can trigger a repayment demand for the E-Rate portion of the cost.

Adding an asset

Click Add Asset to expand the form. Required fields:

• ·District Name — the entity that received the funding
• ·Funding Year — the E-Rate funding year (e.g. 2024)
• ·Description — what the equipment is

Optional but recommended: - FRN — the Funding Request Number from Form 471 - SKU / Model — manufacturer part number - Manufacturer, Quantity, Unit Cost, Total Cost - Location — where the equipment is deployed - Purchase Date

The useful life expiry date is automatically calculated as June 30 of the funding year + 5 years.

Status meanings

Expiry alerts

A banner appears at the top of the panel whenever any assets are expiring within 6 months. This gives you time to document proper disposition before the deadline passes.

Marking as disposed

Click Dispose on any active asset to mark it as disposed. This does not delete the record — it changes the status and preserves the audit trail.

Exporting

Click Export Excel to download all assets (filtered by your current view) as a spreadsheet.