Compliance & Operations
Asset Tracker
Track E-Rate funded equipment and monitor the 5-year useful life requirement so you avoid USAC repayment demands.
Why this matters
Equipment bought with Category 2 funding must be kept and used for its intended purpose for 5 years after the funding year. Disposing of equipment early without USAC approval can lead to a demand to repay the E-Rate share of the cost.
Adding an asset
Click Add Asset to open the New E-Rate Asset form. Required fields:
- District Name — the entity that received the funding
- Funding Year — the E-Rate funding year (2021–2026)
- Description — what the equipment is
Optional but recommended:
- BEN and FRN (the Funding Request Number from Form 471)
- SKU and Manufacturer
- Quantity, Unit Cost and Total Cost
- Location — where the equipment is installed
- Purchase Date and Notes
The useful life expiry date is calculated automatically as June 30 of the funding year + 5 years. The form shows the date before you save.
Summary and alerts
Cards at the top count Total Assets, Active, Expiring Soon and Disposed. When any asset expires within 6 months, a banner appears so you have time to document proper disposition.
Status meanings
| Status | Meaning |
|---|---|
| Active (green) | Within its useful life — no action needed |
| Expiring Soon (amber) | Useful life ends within 6 months — plan ahead |
| Expired (red) | Useful life has ended — document the disposition |
| Disposed (gray) | You've marked it as disposed |
Filtering
Filter the list by district, year (All Years) or status (All Statuses). The table shows Description, District, Year, FRN, Manufacturer, Qty, Total Cost, Location, Expires and Status.
Marking as disposed
Click Dispose on any active asset to mark it as disposed. The record isn't deleted: its status changes and the audit trail is kept.
Deleting an asset
Click the delete icon on the row. You're asked to confirm, and the deletion can't be undone.
Exporting
Click Export Excel to download the assets in your current filtered view, including useful life expiry dates and statuses.
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